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Privacy Policy

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Last Updated: 29th Dec 2025

At HireIQ, we respect your privacy and are committed to protecting your Personal
Identifiable Information (PII). This policy explains how we collect, use, and protect
candidate data for both domestic and international recruitment.

1. Information We Collect

To facilitate your job application and the recruitment process, we collect:

  • Identity Data: Full name, date of birth, gender, and nationality.
  • Contact Data: Email address, phone number, and physical address.
  • Professional Data: Resume/CV, work history, education, skills, and references.
  • KYC & Verification Data: Government-issued IDs (Passport, PAN, SSN, etc.), bank details (for reimbursement/payment), and background check results.
  • Technical Data: IP address, browser type, and usage patterns on our portal.

2. Purpose of Data Processing

To facilitate your job application and the recruitment process, we collect:

  • Consent: You explicitly agree to let us share your profile with potential employers.
  • Contractual Necessity: To fulfill our obligation to help you find a placement.
  • Legal Obligation: To verify your right to work and conduct mandatory background checks.

3. Domestic vs. International Data Handling

A. Domestic Processing
Data processed within [Your Country] follows local labor and privacy laws. It is stored on
local servers and shared only with domestic clients.

B. International Data Transfers
For international roles, your data may be transferred to clients in countries with different
privacy laws.

  • Safeguards: We use Standard Contractual Clauses (SCCs) to ensure our international clients provide an "adequate level of protection" for your data.
  • Visa/Work Permits: International hiring requires sharing data with government immigration authorities and third-party visa processors.

4. Data Sharing and Disclosure

We share your information with:

  • Clients: Potential employers who are hiring professional roles.
  • Verification Vendors: Third parties conducting KYC, criminal background checks, and academic verification.
  • IT Service Providers: Cloud hosting services (e.g., AWS, Azure, Hostinger) and recruitment software providers.
  • Regulatory Bodies: When required by law (e.g., tax authorities or immigration).

5. Data Retention

We do not keep your data longer than necessary.

  • Successful Candidates: Data is retained as part of your employment/consulting record.
  • Unsuccessful Candidates: We retain your CV in our "Talent Pool" for [e.g., 1 year] to contact you for future roles, unless you request deletion.

6. Your Rights

Depending on your location (e.g., GDPR/CCPA), you have the right to:
  • Access: Request a copy of the data we hold about you.
  • Correction: Ask us to fix inaccurate or incomplete information.
  • Erasure ("Right to be Forgotten"): Request that we delete your personal data.
  • Data Portability: Request a transfer of your data to another service provider
  • Withdraw Consent: Opt-out of future recruitment communications at any time.

7. Security Measures

We implement industry-standard security protocols, including:

  • Encryption: Data is encrypted at rest and during transit (SSL/TLS).
  • Access Control: Only authorized recruitment officers can view sensitive KYC documents.
  • Audit Logs: We track who accessed candidate data and when.

8. Cookies

Our portal uses cookies to enhance your user experience, remember your login details, and analyze site traffic. You can manage cookie preferences through your browser settings.

9. Contact Our Data Protection Officer (DPO)

If you have questions about your data or wish to exercise your rights, please contact: DPO Name/Department: HireIQ Legal Email: contact@hireiq.in]